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Position: Intern
Department: Administration
Reports to: Administrative Manager
Supervises: None
Type: Temporary, Non-Exempt, Part-time (Wage DOE)
Date: January 16, 2024

General Function: The Intern position offers support services for The CIRI Foundation (TCF). The Intern’s main responsibility is to effectively scan and convert diverse documents and files, ensuring a smooth shift to a digital setting. The Intern position demands a high level of accuracy, strong organizational abilities, and the capacity to manage confidential information discreetly. Additionally, the Intern carries out general office tasks as designated, aiding in the coordination and execution of particular projects by applying sound business practices, policies, and organizational knowledge.

Major Activities: (Typical Duties/Responsibilities in priority order)
• Organize and prepare physical documents for scanning.
• Conduct quality checks on scanned documents to ensure clarity, legibility, and completeness.
• Maintain an organized file structure to facilitate easy retrieval of scanned documents.
• Input relevant metadata and indexing information for scanned documents into the designated database or document management system.
• Collaborate with team members to ensure a smooth workflow and timely completion of scanning tasks.
• Follow established policies and procedures related to document scanning and data management.
• Assists in answering incoming phone calls and referring callers to appropriate staff and receives visitors to the Foundation.
• Assists in opening and processing daily incoming mail, email, and faxes.
• Keeps the kitchen, conference room, and copy room clean and the office area organized.
• Assists the Administrative Manager with monthly office supply orders.

• Assists in the implementation of selected Foundation projects as authorized by the President/CEO.

Skills, Knowledge and Abilities:
• Excellent customer service skills, meticulous attention to detail, and proficiency in utilizing databases.
• Knowledge of general business formats and procedures.
• Experience with computers and MS Office, MS Teams, GoTo Connect and Zoom, databases, and FileMaker Pro preferred.
• Proficient computer skills, including familiarity with document management systems.
• Strong attention to detail and accuracy.
• Ability to handle repetitive tasks while maintaining focus.
• Excellent organizational and time-management skills.
• Tidy and maintain the office area.